Village Clerk

  • Location Village Hall | Floor 1
  • Telephone 847.368.5540
  • Email rhume@vah.com
  • Hours 8am-5pm Weekdays

The Village Clerk administers elections, registers voters, issues business licenses, authors Village Board minutes, ensures access to Village records and fulfills ceremonial/official responsibilities. The Village Clerk acts as the compliance officer for Federal, State and local statutes such as the Public Records Act.  







Birth Certificates
Birth certificates can be obtained through the Cook County Clerk's office at www.cookcountyclerk.com.  
Duties of the Village Clerk

The Village Clerk's Office is responsible for the following duties: 

  • The Village Clerk attends all Board Meetings, records proceedings and is responsible for the Minutes from these Meetings.  
  • Maintenance of Extensive Historical Files and research of documents with the Village Clerk’s Information Center database that contains documents from the 1800’s.  
  • Maintain Index of the Village Board Minutes, all legal documents and Recording necessary documents with Cook County.  
  • Administration Oaths of Office to firefighters, policemen and members of Boards and Commissions.  
  • Preparation and distribution of notification to proper authorities with regard to Annexations.  
  • Preparation and distribution of the Calendar for Board of Trustee Meetings.  
  • Filing of the Treasurer’s Report and Tax Levy and Abatements with Cook County.  
  • Responsible for Ethics Statements for all Appointed and Elected Officials.  
  • Municipal Code questions and historical research.  
  • All Minutes, Ordinances, Resolutions and Agreements are stored as a permanent record in a fire-proof Vault.  
  • Elections Duties: Village Clerk prepares and accepts Nominating Petitions, conducts Lottery for placement on the ballot and Certification of the ballot to Cook County.  The Village Clerk is a Deputy Voter Registrar.

 

Hard Copies of the Municipal Code

The Code is updated with amendments approved by the Village Board of Trustees on a quarterly basis. Hard copies of the following Code chapters can be purchased at the Finance Department Front Counter:

  • Chapter 11: Food & Food Establishments | $2.00
  • Chapter 23: Building Regulations | $25.00.  Additional $5 fee for amendments
  • Chapter 24: Plumbing Regulations | $8.00
  • Chapter 25: Electricity Regulations | $17.00
  • Chapter 27: Fire Regulations | $4.00
  • Chapter 28: Zoning Regulations | $40.00
  • Chapter 29: Subdivision Control Regulations | $5.00
  • Chapter 30: Sign Regulations | $5.00
News
Downtown Parking Study Discussed October 22
A public presentation of the downtown parking study will be held at 7:30 p.m. on Monday, October 22 in the Board Room. You can review the executive summary of the study when it is uploaded to the website as of Monday morning, October 15.... Read More
Downtown Parking Study Discussed October 22
Inside Vail Garage
Where can Campaign Signs be Placed?
Political campaign signs are not allowed on public property, such as parkways. Signs are allowed on private property provided the property owner has given permission to do so.... Read More
Where can Campaign Signs be Placed?
Election Countdown sign
Next Steps for Arlington 425 Proposal
The Arlington 425 development proposal was reviewed by the Village Board in early October. The Village will keep residents updated on next steps regarding this proposal. To learn more about the background of the proposal, information is posted on the... Read More
Next Steps for Arlington  425 Proposal
Rendering of Arlington 425 proposed project
CPR Class Offered on November 5
Register for a CPR class held on Monday, November 5 at the Fire Department Headquarters, 1150 N. Arlington Heights Road.... Read More
CPR Class Offered on November 5
CPR Class
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