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Village Clerk
The Village Clerk administers elections, registers voters, issues business licenses, authors Village Board minutes, ensures access to Village records and fulfills ceremonial/official responsibilities. The Village Clerk acts as the compliance officer for Federal, State and local statutes such as the Public Records Act.
Notary Services: No Longer Available
Business Licenses
The Village's Business License process is conducted through the Building & Life Safety Department. All new business licenses and business license renewals must be conducted through the Village's Self-Service Portal. For more information about Citizen Self-Service visit www.vah.com/myportal.
Early Voting and Running for Office Information
Village Hall is a location for early voting. For more information about Early Voting, or running for office, visit the Village's Elections and Voter Information Page.
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Notary Services: No Longer Available
As of October 1, 2023, private notarizations are no longer available at Village Hall. Notary services are available at the following places:
- Currency Exchange - 118 E Wing Street Arlington Heights - 847-255-2266
- UPS Store - 119 S Emerson Mt Prospect IL - 847-788-9388 (Online appointments can be made most days 9 AM-2:30 PM)
- UPS Store - 126 E Wing Street Arlington Heights IL - 847-818-9000
Business Licenses
The Village's Business License process is conducted through the Building & Life Safety Department. All new business licenses and business license renewals must be conducted through the Village's Self-Service Portal. For more information about Citizen Self-Service visit www.vah.com/myportal.
Early Voting and Running for Office InformationVillage Hall is a location for early voting. For more information about Early Voting, or running for office, visit the Village's Elections and Voter Information Page.
Related Topics
Village Clerk
The Code is updated with amendments approved by the Village Board of Trustees on a quarterly basis. Hard copies of the following Code chapters can be purchased at the Finance Department Front Counter:
- Chapter 11: Food & Food Establishments | $2.00
- Chapter 23: Building Regulations | $25.00. Additional $5 fee for amendments
- Chapter 24: Plumbing Regulations | $8.00
- Chapter 25: Electricity Regulations | $17.00
- Chapter 27: Fire Regulations | $4.00
- Chapter 28: Zoning Regulations | $40.00
- Chapter 29: Subdivision Control Regulations | $5.00
- Chapter 30: Sign Regulations | $5.00
The Village Clerk's Office is responsible for the following duties:
- The Village Clerk attends all Board Meetings, records proceedings and is responsible for the Minutes from these Meetings.
- Maintenance of Extensive Historical Files and research of documents with the Village Clerk’s Information Center database that contains documents from the 1800’s.
- Maintain Index of the Village Board Minutes, all legal documents and Recording necessary documents with Cook County.
- Administration Oaths of Office to firefighters, policemen and members of Boards and Commissions.
- Preparation and distribution of notification to proper authorities with regard to Annexations.
- Preparation and distribution of the Calendar for Board of Trustee Meetings.
- Filing of the Treasurer’s Report and Tax Levy and Abatements with Cook County.
- Responsible for Ethics Statements for all Appointed and Elected Officials.
- Municipal Code questions and historical research.
- All Minutes, Ordinances, Resolutions and Agreements are stored as a permanent record in a fire-proof Vault.
- Elections Duties: Village Clerk prepares and accepts Nominating Petitions, conducts Lottery for placement on the ballot and Certification of the ballot to Cook County. The Village Clerk is a Deputy Voter Registrar.