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Village Clerk
The Village Clerk administers elections, registers voters, issues business licenses, authors Village Board minutes, ensures access to Village records and fulfills ceremonial/official responsibilities. The Village Clerk acts as the compliance officer for Federal, State and local statutes such as the Public Records Act.
Notary Services: No Longer Available
Business Licenses
The Village's Business License process is conducted through the Building & Life Safety Department. The business license application form is available online.
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Notary Services: No Longer Available
As of October 1, 2023, private notarizations are no longer available at Village Hall. Notary services are available at the following places:
- Currency Exchange - 118 E Wing Street Arlington Heights - 847-255-2266
- UPS Store - 119 S Emerson Mt Prospect IL - 847-788-9388 (Online appointments can be made most days 9 AM-2:30 PM)
- UPS Store - 126 E Wing Street Arlington Heights IL - 847-818-9000
Business Licenses
The Village's Business License process is conducted through the Building & Life Safety Department. The business license application form is available online.
Related Topics
Village Clerk
The Code is updated with amendments approved by the Village Board of Trustees on a quarterly basis. Hard copies of the following Code chapters can be purchased at the Finance Department Front Counter:
- Chapter 11: Food & Food Establishments | $2.00
- Chapter 23: Building Regulations | $25.00. Additional $5 fee for amendments
- Chapter 24: Plumbing Regulations | $8.00
- Chapter 25: Electricity Regulations | $17.00
- Chapter 27: Fire Regulations | $4.00
- Chapter 28: Zoning Regulations | $40.00
- Chapter 29: Subdivision Control Regulations | $5.00
- Chapter 30: Sign Regulations | $5.00
The Village Clerk's Office is responsible for the following duties:
- The Village Clerk attends all Board Meetings, records proceedings and is responsible for the Minutes from these Meetings.
- Maintenance of Extensive Historical Files and research of documents with the Village Clerk’s Information Center database that contains documents from the 1800’s.
- Maintain Index of the Village Board Minutes, all legal documents and Recording necessary documents with Cook County.
- Administration Oaths of Office to firefighters, policemen and members of Boards and Commissions.
- Preparation and distribution of notification to proper authorities with regard to Annexations.
- Preparation and distribution of the Calendar for Board of Trustee Meetings.
- Filing of the Treasurer’s Report and Tax Levy and Abatements with Cook County.
- Responsible for Ethics Statements for all Appointed and Elected Officials.
- Municipal Code questions and historical research.
- All Minutes, Ordinances, Resolutions and Agreements are stored as a permanent record in a fire-proof Vault.
- Elections Duties: Village Clerk prepares and accepts Nominating Petitions, conducts Lottery for placement on the ballot and Certification of the ballot to Cook County. The Village Clerk is a Deputy Voter Registrar.