Village Clerk

  • Location Village Hall | Floor 1
  • Telephone 847.368.5540
  • Email
  • Hours 8am-5pm Weekdays

The Village Clerk administers elections, registers voters, issues business licenses, authors Village Board minutes, ensures access to Village records and fulfills ceremonial/official responsibilities. The Village Clerk acts as the compliance officer for Federal, State and local statutes such as the Public Records Act.  

Birth Certificates
Birth certificates can be obtained through the Cook County Clerk's office at  
Duties of the Village Clerk

The Village Clerk's Office is responsible for the following duties: 

  • The Village Clerk attends all Board Meetings, records proceedings and is responsible for the Minutes from these Meetings.  
  • Maintenance of Extensive Historical Files and research of documents with the Village Clerk’s Information Center database that contains documents from the 1800’s.  
  • Maintain Index of the Village Board Minutes, all legal documents and Recording necessary documents with Cook County.  
  • Administration Oaths of Office to firefighters, policemen and members of Boards and Commissions.  
  • Preparation and distribution of notification to proper authorities with regard to Annexations.  
  • Preparation and distribution of the Calendar for Board of Trustee Meetings.  
  • Filing of the Treasurer’s Report and Tax Levy and Abatements with Cook County.  
  • Responsible for Ethics Statements for all Appointed and Elected Officials.  
  • Municipal Code questions and historical research.  
  • All Minutes, Ordinances, Resolutions and Agreements are stored as a permanent record in a fire-proof Vault.  
  • Elections Duties: Village Clerk prepares and accepts Nominating Petitions, conducts Lottery for placement on the ballot and Certification of the ballot to Cook County.  The Village Clerk is a Deputy Voter Registrar.


Hard Copies of the Municipal Code

The Code is updated with amendments approved by the Village Board of Trustees on a quarterly basis. Hard copies of the following Code chapters can be purchased at the Finance Department Front Counter:

  • Chapter 11: Food & Food Establishments | $2.00
  • Chapter 23: Building Regulations | $25.00.  Additional $5 fee for amendments
  • Chapter 24: Plumbing Regulations | $8.00
  • Chapter 25: Electricity Regulations | $17.00
  • Chapter 27: Fire Regulations | $4.00
  • Chapter 28: Zoning Regulations | $40.00
  • Chapter 29: Subdivision Control Regulations | $5.00
  • Chapter 30: Sign Regulations | $5.00
Upcoming Asphalt Maintenance on Village Streets
Starting the week of June 24, weather permitting, Corrective Asphalt Materials (CAM) will perform preventive maintenance on Village streets that were resurfaced in 2018. ... Read More
Upcoming Asphalt Maintenance on Village Streets
Reclamite Maintenance
Refuse Collection Schedule Changes for Fourth of July Holiday
The refuse collection schedule changes due to the Fourth of July holiday.... Read More
Refuse Collection Schedule Changes for Fourth of July Holiday
Groot services
Traffic Enforcement Campaign, Safety Checkpoint Held June 21
Arlington Heights Police are conducting enforcement activities for the Independence Holiday relating to "Drive Sober or Get Pulled Over" and "Click It or Ticket." A roadside safety check will be held on Friday, June 21 at Rand Road and Beverly Lane.... Read More
Traffic Enforcement Campaign, Safety Checkpoint Held June 21
Special Traffic Enforcement Campaigns
Comment by July 12 on Consolidated Plan, Annual Action Plan
The public has 30 days to comment on the proposed Substantial Amendments to the Consolidated Plan and the Draft 2019 Annual Action Plan.... Read More
Comment by July 12 on Consolidated Plan, Annual Action Plan
Houses on street